Step 2: Rugby Event Setup

Q: How do I, as a rugby event organiser, begin my Rugby Event setup?

Default Club for Team Registration

We recommend all rugby event organisers set their "Default club for team registration" in their My Association/My Rugby Event Entity page. This will assist teams registering who select 'not part of a club', they will be connected with your entity's default club and follow the club approvals process.  

1. Administration > My Association/My Rugby Event Entity > Details tab
2. Search for "Default club for team registration"
3. Ensure all other required fields are completed 
4. Click "Save"

Next step is to submit your competition to your parent admins for approval.

Rugby Event

1. Rugby Events > Rugby Event Comps
2. Click “Create Rugby Event”

3. Enter your Rugby Event Name
4. Select current Season from dropdown
5. Enter Number of DaysEnter Max Number of Teams per Rugby Event Comp
6. Enter Max Number of Players Per Team
7. Enter Number of Rounds
8. Select Venue
9. Select Preferred referee club
10. Enter Default Start Time
11. Enter Registration End Date (Team), Registration End Date (Participant), Competition Start Date and Competition End Date
12. Click "Save"
13. Ability to "Upload your Rugby Event Rules & Judicial Procedures" 
    • Select Files and click "Upload"
    • Rugby Event organisers can upload PDF versions of their Rugby Event rules and judicial procedures. This will assist with approval for your Rugby Event.
14. Click "Save"

Rugby Event Tab

• Registration & Competition end dates cannot be in the past.
• ‘Registration End Date’(Team) is the date team and player registrations close. If you enter today’s date, then registrations will close at midnight tonight.
• ‘Registration End Date’ (Participant) is the date participant registrations close. If you enter today’s date, then registrations will close at midnight tonight.
• ‘Competition Start Date’ is the date the rugby event will commence.
• ‘Competition End Date’ ensures players and non-playing members registrations remain ‘active’ while they are competing. 
• ‘Number of days’ is how long the event runs for and is used to calculate insurance and state fees for both individual players and/ or teams. The numbers of days can be minimum of 1 and maximum of 5.
• ‘Maximum number of teams’ will cap the number of teams that can register into the competition.
• ‘Maximum number of players per team' is important to determine insurance and state fees if ‘team pay’ is selected plus will block any additional player registrations once the maximum number has been reached. The recommended max number of players based on game format are XVs = 25 players; 10s = 17 players; and 7s = 13 players.
• The additional information regarding referees is required to ensure the event is compliant.